A rental system for your returnable assets

Why does TrackAbout provide rental?

Many companies have used TrackAbout’s asset management features over the years asking us to help them add rental calculations to an existing business system or help them move to a new business system which does not support the rental that they need. TrackAbout’s rental functionality fills this need. It can is used to automate the creation of rental bills for your customers. These rental bills are then integrated back into your business system for accounting and accounts receivable.


How does TrackAbout’s rental work?

Here is how TrackAbout’s rental works at a high-level:

  • Rental categories: You assign all of your different kinds of assets into groups to be used for rental pricing
  • Rental rates: Rental rates are step in TrackAbout. This includes
    • Standard rates: Your ‘list price’
    • Bracketed rates: Groups of customers that get a different rate
    • Customer specific rates: Special rates for a customer or their ship-to or jobsite.
  • Leases: We setup any pre-paid rental or other agreements that avoid normal rental.
  • Flat fees: We setup any special charges you add to your rental bills
  • Sales tax: We setup the rules and rates you are using for sales tax
  • Starting rental balances: We load your starting rental balances into TrackAbout
  • Customer Owned assets: If we are tracking any customer owned assets we will load the quantity and type of these for each customer.
  • Ships and returns: Going forward we get the number of assets exchanged with your customers from our tracking data, your business system or some combination of these.
  • Schedule: Rental bills are run either on a regular basis (like weekly or monthly) or as often as equipment is returned or both.
  • Bill generation: Rental bills are generated in TrackAbout either for all customers, one return at a time or for certain kinds of assets.
  • Review: Bills are reviewed and approved before being sent to your business system.
  • Integration: Normally some integration is required with your business system

Rental can get pretty involved and it is best to talk with someone from TrackAbout before you assume that the rental system will work for your specific needs.

Rental management built for the real world

Having rental bills generated by your tracking system is a big win. It ensures accuracy of your rental bills and it gives everyone a single view of the truth.